Finance Officer – Migration Programme

JOB DETAILS

Title:                Finance Officer – Migration Programme

Duration:         Full time. 12 month contract

Job Family:     Development & Administration

Reporting to:   Migration Finance Coordinator

BACKGROUND INFORMATION

The Irish Red Cross Society (IRC) is part of the world’s largest independent humanitarian network, the International Red Cross and Red Crescent (RC/RC) Movement. The IRC is committed to and bound by, its Fundamental Principles of Humanity, Impartiality, Neutrality, Independence, Voluntary Service, Unity and Universality. The vision of the Irish Red Cross is to be a leading humanitarian organisation, providing impartial services and support to vulnerable communities both at home and abroad. Our mission is to identify and deliver humanitarian assistance to those who are most in need.

Migration is a priority focus for the Red Cross and Red Crescent Movement internationally as well as for the IRC in Ireland.  Ireland, along with other countries, has experienced considerably more inward migration in recent years from people in need of protection and, as a result, is challenged to respond with appropriate supports for all affected.  The IRC has worked on migration for several years and is considered a key actor in responding to the humanitarian needs of refugees/ migrants seeking protection and a future in Ireland, with programming in the areas of resettlement and responding to the Ukraine crisis, among others. 

SUMMARY OF ROLE

The primary purpose of this role is to support with the financial requirements of programmes in the Migration department and to ensure that full verifiable audit trail is in place for all vouched expenditure.

ROLE RESPONSIBLILTIES

• Undertake financial processing, validation, coding, and monitoring of inbound invoices and payments within agreed payment terms.

• Budget management and reconciliation of the programme’s finances.

• Data management, analysis, and preparation of routine, periodic, and exceptional reports as required by management and stakeholders.

• Financial processing and recording of expenses and payment requests related to the programme team.

• Ensure that all documentation is in line with organisational financial procedures and provides an effective audit trail to identify all project income and expenditure claimed from the Department.

• Maintain accurate records of financial transactions in the system (e.g., Soldo, iPlicit).

• Prepare financial transaction reports as requested by finance and migration team management.

• Organise and ensure availability of all supporting documentation required for the project’s financial reports.

• Prepare procurement documentation as needed, ensuring relevant documentation confirming procurement of services for the project complies with organisational, donor and national procurement requirements.

• Support with preparation and verification of time-sheets, in line with funding streams, with relevant team members.

• Draft financial reports and statements on project expenditure against the project budget on a quarterly basis, including annual financial statements.

• Support project management staff with desk-based and on-site verifications regarding payment claims and operations.

• Assist project management staff in ensuring financial documentation complies with donor requirements and is processed in a timely manner.

• Work actively towards the achievement of the Irish Red Cross goals.

• Undertake training and development as required

• Abide by and uphold the Principles of the International Red Cross Red Crescent Movement.

• Undertake any other reasonable work-related duties and responsibilities assigned by the line manager that are consistent with the nature of the job and level of responsibility.

ROLE REQUIREMENTS

Essential Criteria

• Proven knowledge of accounting and payroll.

• Minimum 2 years of experience in a similar financial role.

• Experience managing multiple cost centres.

• Excellent attention to detail.

• Highly organised, reliable, and methodical in work.

• Strong interpersonal and communication skills, with the ability to interact professionally with a diverse range of stakeholders.

• Ability to work efficiently both independently and as part of a team.

• Ability to work under pressure and meet deadlines.

• Excellent organisational, time management, and prioritisation skills.

• Proficiency in Microsoft Office programs, particularly Excel.

• Ability to maintain strict confidentiality and protect information and materials.

• Fluent in English, both written and spoken.

• Demonstrated experience in financial/business administration.

Desirable Criteria

• Experience with EU Commission Grants; preferably AMIF

• Experience with and/or knowledge of EU procurement rules and Public Procurement Regulations and relevant procedures.

• Knowledge of the work of the Irish Red Cross.  

FURTHER INFORMATION

The Irish Red Cross is an equal opportunities employer. We value diversity and aspire to reflect this in our workforce. We welcome applications for people from all sections of the community, irrespective of gender, civil status, family status, sexual orientation, religion, age, disability, race or membership of the Traveller community.

This role requires applicants to have the right to work in Ireland. The role is a full time position based on a 35 hour working week, based on flexi time arrangements.

Shortlisting will be conducted on the basis of the essential and desirable criteria for this role.

Included in the responsibilities of this role will be supporting the finances for the Irish Red Cross 4AMIF44 project.  This project is co-funded by the Government of Ireland and the European Union

The Irish Red Cross 4AMIF44 Project namely ‘Mental Health, English Language, Employment Skills and Family Reunification Program’ funded under the EU Commission’s Asylum, Migration and Integration Fund 2021 – 2027 and in accordance with Regulation (EU) 2021/1147 aims to contribute to the strengthening and further development of legal migration to EU Member States in accordance with economic and social needs supporting the effective integration and social inclusion of Third Country Nationals.

The project managed by the Fund’s Administration Unit of the Department of Children, Equality, Disability, Integration and Youth commenced in March 2024 and ends in June 2027 and it targets all Third Country Nationals in Ireland -including but not limited to migrants, asylum seekers, beneficiaries of international protection (refugee status/subsidiary protection), persons eligible for or beneficiaries of temporary protection status, above 18 years old in accordance with the IRC’s guiding principles and the horizontal equality and human rights principle under the Common Provisions Regulation.